Format of a Formal letter
1. Sender’s address
3. Receiver’s address mentioned in the Question should be written if no address is given only then you must write a, fictitious receiver’s address
4. Salutation Sir/Madam
5. Subject:
(body of the letter)
6. complimentary close
IMPORTANT
• An organized format structure is expected.
• Absence of even one aspect shall result in
a credit of ½ marks only.
• Full credit of 1 mark requires all listed
aspects of format
The body/content of the letter should be written in Paragraphs. You can write minimum four paragraphs
Paragraphing recommended. Listing of points shall lead to deduction of 1 mark
Competency applied for overall expression 2 Marks
Opening--using phrases like ‘This is to draw
your attention towards…’; ‘I would like to
draw your attention towards…’ etc.
• Complaint—use of linking words for sequencing, adding, etc.
• Impact - use of linking words for cause-effect etc.
• Appeal - use of phrases like I earnestly hope…’, I’d like to request…’ etc.
• Accuracy—grammar, spellings Competency applied for content • Stating reason/s for writing by explaining the situation followed by complaints
Content
Stating reason/s for writing by explaining the situation followed by complaints -Minimum two relevant points written in paragraph form. (1mark)
Stating the impact -minimum 2 points in paragraph form( ½ mark)
Requesting need for action ( ½ mark)
Content
Some hints for the content
Complaint about some residents not following the
quarantine rules - There is an evident disregard to the rules of social
distancing - people roaming without masks
in the colony
- no staying indoors - The Resident Welfare Association is not taking
any steps to prevent such behavior - Any other relevant
Impact - Putting everyone’s life at risk through their
casual behavior - Aggravates mental stress - Any other relevant
Appeal - Request to look into the matter at the earliest - Take immediate action - Any other relevant point
Complimentary Close
Yours truly
Signature Sender’s name and designation(if any)
IMPORTANT
Yours does not take an apostrophe
Truly does NOT have an ‘e’
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